The Association of Clinical Research Professionals

Volunteer FAQs

Volunteer Eligibility Requirements

What are the requirements to volunteer?

ACRP
Individuals wanting to volunteer with ACRP must be an active member in good standing with the Association. Active Membership is limited to professionals actively engaged in clinical research endeavors, current with their membership dues to the Association and otherwise in good standing. ACRP members are not eligible for volunteer service with the Academy, unless they are also certified by the Academy.

Academy
Individuals wanting to volunteer with the Academy must be currently certified by and in good standing with the Academy. Certificants of the Academy are not eligible to volunteer with ACRP unless they are also members of ACRP.

Application Process

How do I fill out a volunteer nominations application?

Nominations to volunteer are accepted through an online application. The open volunteer opportunities and links to the applications are listed here. You will need to login to access the application. Please read all instructions before starting your application. Please be prepared to upload a copy of your CV/resume, if requested.

When are applications due?

All applications must be submitted no later than June 30, 2017. Incomplete applications will not be considered.

Will interviews be conducted as a part of the application process?

Board
Final candidates may be contacted for a phone interview, conducted by the Nominating Committee.

Committees
Phone interviews are not a part of the committee nominations process.

I do not live in the U.S. Can I still apply for service on a board or committee?

Yes, international members are encouraged to participate.

Nominations Process

How is my nomination application reviewed?

Applications for committee service are reviewed by committee representatives and recommendations for service are presented to the ACRP and Academy Boards of Trustees for approval. Individuals appointed to serve on a committee are notified prior to the start of their term. Terms of service generally start January 1.

Applications for the ACRP Trustee Board is received and reviewed by the ACRP Nominating Committee and the Academy Board applications are reviewed by the Academy Nominating Committee. Each Nominating Committee develops a slate of qualified candidates and puts forth a slate to the trustees for consideration. Individuals accepted to the slate of candidates are notified of their status and are put forth to the respective membership (ACRP and/or Academy certificants) for final election. Candidates will be notified of the membership/certificant elections results by phone or email. Terms of service generally start January 1.

When will I be notified about my nomination status?

All committee applicants will be notified by email after the nomination applications have been reviewed and evaluated. Applicants will be notified of their nomination status by December.

All board applicants are notified by phone after the nomination applications have been reviewed and evaluated and the slate of candidates has been accepted by the applicable board of trustees, typically in between October and November. Applicants who were not selected to the slate of candidates will be notified by phone or email.

If I’m not selected to serve on a committee or board, what else can I do to get involved with ACRP/The Academy?

  • Clinical Researcher
  • Professional Development Presentations
  • Certification Item Writing
  • ACRP Online Community
  • Local Chapter Involvement
  • ACRP Meeting & Expo
  • Interest Groups

For more information, please refer to the ACRP Volunteer webpage.

What is the nominations process for other volunteer opportunities?

The nominations process varies for other volunteer opportunities. Please see below:

  • Home Study Assessment Reviewers – When open positions need to be filled, requests for assessment reviewers will be included as part of the annual call for nominations process. Professional Development Staff review nominations applications to determine training expertise and nominees with applicable experience are forwarded to the Professional Development Committee for consideration. Appointed assessment reviewers must participate in item writing training.
  • Certification Item Writing – To become an Item Writer, attend the annual Item Writing training in-person during the ACRP Meeting & Expo. Item Writer responsibilities include (3) writing assignments a year (May, August, and January) and participating in (3) post-assignment Item Writing feedback WebEx sessions (one hour).
  • Column Writers – When open positions need to be filled, requests for column writers are submitted to the Editor-in-Chief of Clinical Researcher. Interested in starting a new column? Please contact the Editor-in-Chief for further information.
  • Local Chapter Involvement – To join a chapter, visit ACRP’s chapter webpage to locate a US or international chapter near you. Chapters offer networking events, provide professional development opportunities, and enhance career growth through opportunities for leadership roles.
  • Interest Group Leaders – To be an Interest Group Leader, visit the interest group webpage and select the leadership link to fill out the Interest Group Leadership Submission Form. Once your form is submitted, ACRP Staff will contact interested leaders for further information.

Board and Committee Service

What special skill set or expertise is required for service on the board?

The required expertise varies per board (ACRP or Academy), but in general, individuals should possess the following skills:

  • Prior volunteer leadership experience
  • Strong communication skills
  • Foundation in management
  • Basic understanding of non-profit financial statements
  • Strategic thinking
  • Ability to delegate
  • Active listening
  • Facilitation skills
  • Knowledge of governance responsibilities

The affairs of a non-profit organization are managed by its Board and it is the Board’s duty to carry out its objectives and purposes. The board has the responsibility to support its mission and vision, serve as strategic decision-makers, and hold the legal authority of its organization. The board must balance its role as an oversight body with its role as a force supporting the organization and has adopted three overarching principles of governance: establish strategic direction, ensure necessary resources, and provide oversight.

What are the primary expectations for serving on the board?

ACRP
The term of office for a trustee is (2) years and a maximum of (3) consecutive terms may be served. Trustees are expected to actively participate in all meetings. Board members are vocal advocates of the Association. For more information, please refer to the ACRP Board of Trustees Nominee Handbook.

Academy
The term of office for a trustee is (3) years and a maximum of (2) consecutive terms may be served. Trustees are expected to actively participate in all meetings. Board members are vocal advocates of the Academy. For more information, please refer to the Academy Board of Trustees Nominee Handbook.

What special skill set or expertise is required for service on a committee?

Each committee has varying skill requirements that are dependent on the focus of the committee. General committee skills include the following:

  • Team work
  • Problem solving
  • Communicate effectively
  • Respect the diverse opinions of others
  • Maintain and promote high ethical standards
  • Decision making skills
  • Committee specific skills
    • Examples: Writing/editing (Editorial Advisory Board), clinical trial expertise (CCRC Exam Committee), FDA expertise (Regulatory Affairs Committee), Reviewing professional development content (Conference Planning Committee)
    • For more information, please refer to ACRP and Academy Committee descriptions.

What are the primary expectations for serving on a committee?

ACRP committee members can serve (2) years and a maximum of (2) consecutive terms. Academy Exam Committee members can serve (3) years and a maximum of (2) consecutive terms. Committee members are expected to attend all committee calls, meetings (as applicable) and review meeting agendas and materials prior to the meeting.

Are board members required to join a committee?

ACRP and Academy Trustees should expect to serve on board and non-board committees, as well as serve as liaisons to chapters, working groups, and/or task forces.

How are board members assigned to committees?

Board members may be appointed to board and non-board committees as liaisons. The respective board of trustees approves these appointments.

Board members who were serving on committees, prior to board service, are able to continue their committee service. Trustees are still eligible to apply for committee service on non-board committees without being the ABoT Liaison.

Can I participate in more than one committee?

Yes, volunteers can serve on more than one committee at a time.
Note: Remember to be mindful of the work and time commitment required for each committee when considering multiple committee service.

What are the committees?

ACRP Board Committees (Trustees only)
Executive Committee
Finance Committee
Governance Committee

ACRP Committees
Awards & Recognition Committee
Editorial Advisory Board
Professional Ethics Committee
Conference Advisory Group
Nominating Committee (ACRP)
Training & Development Committee
Regulatory Affairs Committee

Academy Committees
Global CCRA Certification Exam Committee
Global CCRC Certification Exam Committee
Global CPI Certification Exam Committee
Nominating Committee (Academy)

Meetings

What is the time commitment for serving on the board?

The time commitment for trustees varies by assignments from as little as four to five hours per month to approximately three to four days per month. Trustees must be willing to assume additional duties/responsibilities, if necessary, and be able to independently follow through on tasks.

What is the time commitment for serving on a committee?

The time commitment for committee members varies depending on the work of the committee. Committee work can range from one to four hours per month.

How often are board meeting held?

The Association Board of Trustees meets by WebEx/Teleconference approximately (7) times per year and face-to-face (3) times per year, either onsite at the ACRP Meeting & Expo or at ACRP headquarters in Alexandria, VA. Face-to-face meetings are typically held over a weekend (Friday-Sunday).

The Academy Board of Trustees meets by Webex/Teleconference (4) times per year and face-to-face (2) times per year at the ACRP headquarters in Alexandria, VA. Face-to-face meetings are typically held over a weekend (Friday-Sunday).

How are meetings conducted? How often are committees meeting held?

Committee meetings are typically held by teleconference or WebEx with an exception for ACRP Board Committees, Academy Exam Committees, and Conference Planning Committee which have scheduled face-to-face meetings during the year. WebEx/Teleconferences are generally held during the work week and last up to (2) hours. Some committees meet once a month, while others meet quarterly. The frequency of meetings depends on the work of the committee.

What happens if I miss too many meetings?

If you have a reoccurring conflict with the scheduled meeting dates, please contact the staff liaison about the possibility to adjust the meeting time to accommodate your schedule. If you find that you no longer have time to fulfill your volunteer duties, please contact the committee chair and staff liaison about relinquishing your position.

Contact

Who can I contact with other questions?

If you have questions about serving on a Board of Trustees, committee, or supporting ACRP or the Academy in another volunteer capacity that is not addressed here, please contact:

Jennifer Edwards
Membership Director
jedwards@acrpnet.org
703.254.8106